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Full Privacy Policy (Texas Nonprofit–Compliant)

Effective Date: 10/8/2025
Organization: West Texas ONE
Website: [www.westtexasone.org]

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West Texas ONE (“we,” “our,” or “us”) is a nonprofit organization committed to protecting your privacy and maintaining transparency about how we collect, use, and share information. This Privacy Policy applies to all information collected through our website, registration forms, donation platforms, and other online or offline interactions.

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1. Information We Collect

We collect information that you voluntarily provide and that helps us operate our nonprofit programs and communicate effectively, including:

  • Personal Information: name, address, email, phone number, and emergency contact details.

  • Program Registration Data: participant details, parent/guardian contact information, and age.

  • Donor Information: payment details, billing address, and donation history (processed securely through third-party platforms such as PayPal or Stripe).

  • Automatically Collected Information: browser type, device ID, IP address, and pages visited, used for website improvement and analytics.

We do not knowingly collect sensitive information (such as Social Security numbers) unless required by law.

 

2. How We Use Your Information

Your information helps us:

  • Register and communicate with players, parents, and donors.

  • Process donations and issue acknowledgment receipts.

  • Send newsletters, program updates, and fundraising information.

  • Improve our website and outreach effectiveness.

  • Meet state and federal compliance and reporting obligations.

We process personal data only for legitimate nonprofit purposes.

 

3. Information Sharing and Disclosure

We never sell or rent your personal information.
We may share limited data only when necessary to:

  • Work with trusted service providers (e.g., website hosting, payment processors, email services).

  • Comply with legal obligations, respond to lawful requests, or protect the safety of our participants and organization.

All third-party providers are required to maintain strict data security and confidentiality.

 

4. Data Security

We follow recognized security standards to protect your data from unauthorized access or disclosure. Sensitive information (such as payment data) is encrypted and processed through secure, PCI-compliant systems. While we strive to protect your data, no online transmission can be guaranteed 100% secure.

 

5. Your Rights (Including CCPA/CPRA)

Depending on your location, you may have the right to:

  • Request a copy of the personal information we hold about you.

  • Request correction or deletion of your information.

  • Opt out of certain communications or data uses.

To exercise your rights, please contact info@westtexasone.org with “Privacy Request” in the subject line.

California residents are entitled to additional rights under the California Consumer Privacy Act (CCPA/CPRA), which we honor for all users.

 

6. Children’s Privacy (COPPA Compliance)

Our youth programs may collect limited information from minors only with verified parental consent.
We do not knowingly collect, use, or disclose personal information from children under 13 without consent.
Parents or guardians may review or delete a child’s information by contacting us directly.

 

7. Data Retention

We retain personal data only as long as necessary for program, legal, or tax purposes, after which it is securely deleted or anonymized.

 

8. Changes to This Policy

We may update this Privacy Policy periodically. The most recent version will always be posted on our website with a new effective date. Your continued use of our site signifies acceptance of any updates.

 

9. Contact Us

If you have any questions or privacy concerns, please contact us:
West Texas ONE
Email: info@westtexasone.org

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